Google Workspace 09: Calendar
Calendar configuration, meeting rooms and scheduling resources.
09. Calendar
Overview
Configured Google Calendar for organisational scheduling, collaboration and meeting-room resource management.
The focus is on:
Efficient meeting scheduling
Centralised resource booking
Preventing scheduling conflicts
Supporting hybrid collaboration
Resource Management (Meeting Rooms)
A structured resource management system was implemented to manage shared meeting spaces.
This allows administrators to:
Define buildings and locations
Create bookable meeting rooms
Centrally manage organisational resources
Creating a Resource (Meeting Room)
A meeting room resource was created and configured.
Configuration includes:
Resource name: Meeting Room 1
Building: Office
Floor: 1
Capacity: 10 people
Description: Main office meeting room for team bookings
This ensures:
Clear identification of resources
Accurate capacity planning
Improved booking experience
Resource Assignment and Structure
The resource was linked to a building and made available to users.
This provides:
Organised resource hierarchy
Easy discovery when booking meetings
Centralised control over availability
Booking a Resource
A calendar event was created and a meeting room resource was assigned.
This enables:
Automatic reservation of the room
Visibility of availability
Prevention of double bookings
Meeting Creation with Google Meet
A meeting was created including both a room and a Google Meet link.
This configuration provides:
Hybrid meeting capability (in-person + remote)
Automatic Meet link generation
Integration between Calendar and Meet
Design Approach
The configuration follows:
Centralised resource management
Structured building and room hierarchy
Integration between Calendar and Meet
Support for hybrid working environments
Summary
Evidence covered:
Creation and management of calendar resources
Implementation of meeting room booking
Integration with Google Meet
Prevention of scheduling conflicts
These configurations enable efficient and scalable scheduling within the organisation.