Google Workspace 08: Drive and Sharing

Google Drive sharing controls, collaboration settings and retained project evidence.

Status: Archived and partially evidenced. The original Google Workspace subscription is no longer active, so this page presents only the configuration supported by retained screenshots.

08. Drive & Sharing

Configured Google Drive collaboration and file-sharing controls for the organisation.

The objective is to enable collaboration while maintaining control over access and data exposure.

Drive Access & Sharing

Drive sharing settings were configured to allow internal collaboration while controlling external access.

Google Workspace screen showing Drive sharing settings

Configuration includes:

Internal sharing: Enabled
External sharing: Allowed (controlled)
Link sharing: Restricted to intended users

This ensures:

Secure collaboration within the organisation
Controlled external sharing
Reduced risk of accidental data exposure

Evidence Limitation

Shared Drive and group-based permission configuration formed part of the original project work. However, the supporting screenshots were not retained before the Google Workspace subscription ended.

Portfolio note: No replacement or third-party screenshots have been used. The page therefore distinguishes between the retained evidence above and the wider design approach documented below.

The intended collaboration model used:

Team-owned storage rather than dependence on an individual user account
Group-based access wherever practical
Restricted external sharing based on business need

Design Approach

The configuration follows:

Least privilege access
Group-based permission control
Separation of internal and external sharing

This ensures security while maintaining usability.

Summary

Retained evidence confirms:

Configuration of organisation-level Drive sharing settings
Controlled internal and external collaboration settings
Application of secure sharing and least-privilege principles

Shared Drive and detailed permission screenshots are not presented as verified evidence because they were not retained before access to the original tenant ended.

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